Tender Brief: Digital Infrastructure and Asset Management Options

YFA are seeking a consultant/s with experience and expertise to deliver options for meeting the future operational digital infrastructure needs of the organisation in terms of digital storage, collections management, operational workflows, and access to film collections through a robust digital asset management system.

The impact of changing technologies brings challenges and opportunities to every aspect of operations at the Yorkshire and North East Film Archives – from the continued care and digitisation of our analogue collections, through to future digital infrastructure requirements, and the pressing need for new skills to balance analogue/digital collections management with the  expectations of future audiences and clients.    

YFA’s Director and Board of Trustees are therefore preparing for a period of significant change ahead. Their intention is to set out a clear vision and overall direction of travel for the next 10 years, from 2017 to 2027, with a shorter term 5 year business plan focussing the detail on the first target objectives for the period 2018 – 2023.

Thanks to funding from the Heritage Lottery Fund Transition Fund Programme, YFA’s ‘Looking to the Future’ project is being supported through a series of interlinked consultancies feeding into the new business plan.

The first brief, which is the focus of this tender, is to undertake a scoping of options for future digital infrastructure requirements and an asset management system for YFA/NEFA collections and operational workflows.

Full details are included in the brief, which is available to download below.  The fee available for this work is £13,000 inclusive of expenses but exclusive of VAT.  A small travel budget is also available.  We expect this consultancy to be delivered within a four month contractual period, and YFA are keen to appoint as quickly as possible following a successful tender process.

Submissions by:  Monday 30th October 2017

Interviews by:  Monday 6th November 2017

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